Food Truck Vendor Opportunity at Hodge Park

Introduction The City of Hermiston Parks and Recreation Department is seeking qualified food truck vendors to operate at Hodge Park. This RFP is an open invitation for interested food truck operators to submit proposals for a potential vendor agreement.

Scope of Work

Selected food truck vendors will be granted permission to operate their food truck within designated areas of Hodge Park. The vendor is responsible for all aspects of their operation, including but not limited to:

• Business Operations: Developing and implementing a comprehensive business plan outlining daily operations, menu offerings, pricing, and customer service standards.
• Equipment and Supplies: Providing all necessary equipment, supplies, and personnel to conduct business.
• Utilities: Self-sufficiently providing power, water, and waste disposal for the food truck.
• Park Maintenance: Ensuring the food truck area is left clean and free of debris daily. There should be no evidence of the food truck’s presence left behind upon departure.
• Permits and Licenses: Obtaining and maintaining all required permits, licenses, and insurance.
• Compliance: Adhering to all applicable city, state, and federal laws, regulations, and health codes.
• Hours of Operation: Food trucks must operate between the hours of 8:00 AM and 8:00 PM daily.
• Food Truck Appearance: Food trucks must maintain a clean and orderly appearance. The vendor is responsible for keeping the immediate area around the food truck free of litter and debris. No obscene language or imagery is permitted on the food truck or in any promotional materials.
• Prohibited Items: The sale of alcohol, tobacco products, and vaping-related items is strictly prohibited.
• Outdoor Seating: The vendor must provide options for outdoor seating for customers. The use of existing park picnic tables and benches for customer seating is not permitted.

Proposal Requirements

Proposals must include the following information:

• Detailed business plan.
• Information about the food truck, including size, equipment, and self-sufficiency in terms of power, water, and waste disposal.
• Proof of necessary permits, licenses, and insurance.
• A proposed schedule of operation.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Business plan quality and feasibility
• Experience and qualifications of the vendor
• Menu variety and appeal
• Compliance with park regulations

Contract Terms

The successful vendor will enter into a contract with the City of Hermiston outlining the terms and conditions of the agreement, including but not limited to:

• Contract duration
• Fee structure
• Insurance requirements
• Park usage guidelines
• Termination provisions
• Sole Vendor: Only one food truck vendor will be permitted to operate at Hodge Park at a time.

Submission of Proposals

Proposals must be submitted to Hermiston Parks & Recreation, parksandrec@hermiston.gov  by May 15, 2025.

Disclaimer

The City of Hermiston reserves the right to reject any or all proposals. This RFP does not constitute a commitment to award a contract.

Additional Information

For additional information or questions regarding this RFP, please contact parksandrec@hermiston.gov.

By submitting a proposal, vendors agree to abide by all terms and conditions outlined in this RFP and any subsequent contract.

Hermiston Parks and Recreation Department

415 S HWY 395, Hermiston, OR 97838

541-667-5018

parksandrec@hermiston.gov

Note: To ensure compliance with City of Hermiston regulations, please consult the City's permitting and licensing department for any specific requirements or fees related to food truck operations.