Records Retention Clerk

The City of Hermiston is seeking a detail‑oriented and organized Records Retention Clerk to support the management of the City’s records and ensure compliance with state and local retention requirements. This position plays a key role in preserving public information, improving digital accessibility, and supporting the daily operations of the City Recorder’s office.

This position is part-time (up to 29 hours per week), with competitive wages ranging from $22.43 - $27.28/hr, hours are flexible during the work week (Monday – Friday) between the hours of 8:00a – 5:00pm.

Position Overview
The Records Retention Clerk is responsible for managing the full lifecycle of city records in accordance with legal retention schedules. This includes scanning and converting paper documents into electronic format, adding them to the appropriate retention categories, and overseeing the ongoing digital conversion of all city files. The role ensures records are properly classified, stored, retrieved, and securely destroyed at the end of their retention period. The position also assists with records‑related administrative duties within the City Recorder’s office.

Key Responsibilities
• Scan, digitize, and convert paper documents into electronic files.
• Maintain and apply state and local retention schedules to all records.
• Monitor retention timelines and coordinate the secure destruction of eligible records.
• Ensure accurate documentation of records activities and digital tracking.
• Support the City Recorder’s office with administrative tasks related to records management.
• Assist departments with questions on retention requirements and procedures.

Skills & Qualifications

• High school diploma or equivalent; coursework in records management or office administration preferred.
• 1–2 years of clerical or records management experience, ideally in government.
• Knowledge of records management practices, retention laws, and ORMS functions.
• Strong attention to detail and ability to organize, classify, and track records accurately.
• Proficient with scanners, copiers, and document management software.

Special Requirements
• Ability to obtain CJIS clearance within 30 days; valid Oregon Driver’s License preferred.

How to Apply:

Interested candidates must submit a City of Hermiston Employment Application and resume, including verifiable work experience to the City of Hermiston, 180 NE 2nd Street, Hermiston, OR 97838 or via email to:  hr@hermiston.gov.  Position closes on March 6, 2026 at 5:00pm